For all employers.
If not declared.
DoL is slow.
Digital is faster.
Critical Problems We Solve
Effective financial management isn't just about balancing books; it's about removing the friction points that stall your business growth.
Employees rejected when claiming maternity or unemployment benefits
inability to obtain a compliance certificate
Disconnect between SARS payments and Labour records
Administrative burden of manual UI-19 forms
Risk of Labour inspections and fines
The SARS vs. Labour Disconnect
South Africa has a dual system for UIF. You pay the 1% contribution to SARS via your monthly EMP201. However, SARS simply acts as a collection agent. The actual record of who works for you and how much they earn sits with the Department of Labour.
Many employers assume payment equals compliance. It does not. Without a separate registration and monthly declaration to the Department of Labour (via uFiling or UI-19 forms), your employees do not exist in the system. We bridge this gap, ensuring that every cent you pay to SARS is reflected in a valid benefit claim for your staff.
- Payment to SARS ≠ Declaration to Labour
- Bridging the data gap
- Ensuring benefit eligibility
- Eliminating 'Ghost Payments'
Domestic Worker Registration
If you employ a domestic worker, gardener, or nanny for more than 24 hours a month, you are an employer by law. You must register for UIF. This is often neglected, leaving vulnerable workers without a safety net during maternity leave or retrenchment.
We handle this sensitive registration for households, ensuring you meet your legal obligations without the hassle of navigating government queues. We treat your household compliance with the same professionalism as a corporate account.
- Mandatory for >24hr/month work
- Protection for vulnerable workers
- Maternity benefit access
- Simple, low-cost compliance
Backdating & Retroactive Compliance
Discovering you are non-compliant years down the line is stressful. You may have paid SARS but never submitted a declaration. We can perform a 'bulk backdate', submitting declarations for the past 5 years to bring your profile up to date.
This is critical if you are about to retrench staff or if an employee is going on maternity leave. We prioritise these cases to ensure the benefits are unlocked before the employee needs them.
- 5-Year retroactive declarations
- Unlocking 'frozen' benefits
- Resolution of non-compliance notices
- Preparation for Labour audits
Who Is This For?
- Employers registered for PAYE but not uFiling
- Companies employing domestic workers
- Businesses needing to declare employee details for benefits
- Employers resolving non-compliance notices from Labour
Engagement Requirements
- Company Registration Documents (CIPC)
- ID Copies of Directors and Employees
- Date of employment for each staff member
- Gross monthly remuneration details
- SARS PAYE Number (if applicable)
Deliverables & Results
- Registration number from the Department of Labour
- Activation of uFiling profile
- Submission of initial UI-19 employee declaration
- Linking of PAYE reference number to Labour reference number
- Confirmation of compliant status
South African Compliance Context
"Creations transformed how we handle SARS. No more compliance anxiety."
Trusted Resources
Our Operational Methodology
A structured, 5-step approach designed for precision and clarity.
We verify if you are already registered via SARS and retrieve your Labour reference number if it exists.
We complete the UI-8 (Business) and UI-19 (Employee) forms and submit them to the Department of Labour.
We create your online profile to allow for digital monthly declarations.
We provide you with your login details and proof of registration for your records.
Professional Insights
The biggest tragedy we see is retrenched employees being unable to claim UIF because their employer paid the tax but never submitted the UI-19 declarations to the Department of Labour.
SARS and the Department of Labour systems do not sync perfectly; you must manually ensure your declarations match your payments.
Domestic workers often miss out on maternity benefits because households fail to register; this is a moral and legal obligation.
Common Questions
Everything you need to know about our uif registration services (department of labour) service.