Accurate Records Matter
Did you know that if your CIPC directors don't match your bank signatories, your accounts can be frozen? Keeping your company records in sync with reality is a basic compliance requirement.
- Appointment of new Directors (COR39)
- Resignation or Removal of Directors
- Company Name Change
- Address Change (Registered Office)
- Shareholder transfers (Securities Register updates)
- Drafting of Resolutions & Minutes
Types of Amendments
We handle the paperwork for all major changes.
Appointments
Bringing on a new partner? We issue the appointment resolution and update CIPC. We can also handle the Share Transfer simultaneously.
Resignations
When a director leaves, they must be removed from CIPC records immediately to release them from fiduciary liability.
Fraud Prevention
CIPC now requires OTP verification from existing directors for any changes. We manage this communication flow to ensure the change is approved.
Who This Is For
Growing Companies
Businesses bringing on new partners or investors who need to be officially registered as directors or shareholders with CIPC.
Restructuring Entities
Companies undergoing internal changes, such as removing inactive directors or changing the company name to reflect a new brand direction.
Relocating Businesses
Companies that have moved offices and urgently need to update their registered address to ensure legal notices are received.
Bank Non-Compliant Companies
Businesses whose bank accounts have been frozen because their CIPC director records do not match their authorized bank signatories.
Deceased Estates
Companies that need to legally remove a deceased director and appoint a replacement to maintain operational continuity.
Problems We Solve
Outdated CIPC records can freeze bank accounts and block major contracts. We ensure your records always match reality.
- Frozen business bank accounts due to outdated CIPC director records that do not match the bank's KYC data
- Fiduciary liability risks for directors who have left the business but were never legally removed from CIPC
- Inability to sign major contracts or tenders because the current directors are not reflected on the COR14.3 certificate
- Important legal notices from SARS or CIPC being sent to an old, inaccessible registered address
- Fraudulent director changes processed by unauthorized individuals (we ensure all OTPs are handled securely)
- Invalid share transfers that lack the proper resolutions, minutes, and updated securities registers
We draft all necessary resolutions and minutes before submitting your amendment to CIPC for processing.
The Amendment Process
Secure, verified, and legally sound.
Instruction
You provide the details of the change (e.g., ID of new director or new registered address) and existing company documents.
Resolution Drafting
We draft the required Special or Ordinary Resolutions, meeting minutes, and consent forms to be signed by current stakeholders.
CIPC Lodgement
We submit the amendment to CIPC. CIPC will then send an OTP (One Time PIN) to existing directors to authorize the transaction.
Final Update
Once verified, CIPC updates the registry and issues the new COR14.3 certificate (Certificate of Registration) reflecting your changes.
Prerequisites & Documents
Have these ready so we can process your CIPC changes quickly.
- Current COR14.3 (Certificate of Registration) or company registration number
- Certified ID copies of all existing directors and any new directors
- Signed letters of resignation from outgoing directors (if applicable)
- Proof of new registered address (if changing address)
- Approved name reservations (if changing company name)
- Access to the cell phone numbers/emails registered with CIPC for OTP verification
- Updated COR14.3 Certificate of Registration from CIPC
- Updated COR39 (Director Changes) or COR21 (Address Changes) documents
- Professionally drafted and signed company resolutions
- Updated Securities Register (Share Register) if shares were transferred
- New Share Certificates issued to current shareholders
- Confirmation of updated Beneficial Ownership register (where required)
Timeline & Turnaround
What can cause delays: Unresponsive directors delaying OTP verification, incorrect ID details matching Home Affairs, or outstanding CIPC Annual Returns can pause the process.
Benefits of Using a Professional
Guaranteed legal compliance—all changes backed by proper resolutions and minutes
Immediate bank readiness—updated COR14.3 ensures no disruptions to your banking facilities
Risk mitigation—resigned directors are officially removed, ending their fiduciary liabilities
Fraud prevention—we manage the OTP process to ensure only authorized changes occur
Time savings—we navigate the notoriously slow CIPC system so you don't have to
Complete corporate record keeping—we update your share registers alongside CIPC records
How We Work
We believe good accounting starts with structure and consistency. Our approach is designed to give business owners clarity without unnecessary complexity.
Related Insights and Resources
Use these links to move from service scope into practical guidance, supporting documents, and regional pages.
Practical guidance on annual Returns Mistakes That Trigger Avoidable CIPC Stress.
Practical guidance on what Delays CIPC Company Registration Most Often.
Practical guidance on why Missing Share Certificates Delay Bank and Due Diligence Work.
Practical guidance on beneficial Ownership Mandate Template vs Final Filing.
Practical guidance on shelf Company vs New Company Registration.
Practical guidance on director Resignation vs Removal.
Frequently Asked Questions
Can I remove a director without their consent?
This is a highly complex legal process. The Companies Act (Section 71) allows shareholders to remove a director by ordinary resolution, but strict processes must be followed. This includes giving the director adequate notice of the meeting and a reasonable opportunity to present their case. Failure to do this can result in legal action.
How long does a director change take?
Once the OTPs (One Time PINs) are received and verified by all existing directors, CIPC usually processes the director amendment within 2-5 working days. Delays only happen if directors fail to provide their OTPs.
Do I need to update my bank after a director change?
Yes, absolutely. Once you receive the new COR14.3 certificate from us, you must present it to your bank to update the authorized signatories. The bank will not allow a newly appointed director to transact, nor will they stop a resigned director from transacting, until they see the updated CIPC paperwork.
What if a director has passed away?
We can process the removal of a deceased director using a certified copy of the Death Certificate and the Letter of Executorship from the Master of the High Court. This is critical to ensure the company can continue to operate legally.
Why do I need to sign a resolution?
CIPC changes are merely the administrative reflection of a company decision. The actual legal decision happens via a company resolution (signed by shareholders or directors). Without signed minutes and resolutions, the CIPC change is legally invalid and can be challenged in court.
Can I change my company name and directors at the same time?
While we can prepare the documents simultaneously, CIPC processes them differently. A name change first requires a name reservation (COR9.4), which takes a few days, followed by the amendment. Director changes are processed via COR39. We manage both workflows for you.
Will CIPC allow amendments if my Annual Returns are outstanding?
In most cases, CIPC will block major amendments if your company is non-compliant with its Annual Returns or is in the 'Deregistration Process'. We will need to file your outstanding Annual Returns first before we can process director or name changes.
What happens to the shares if a director resigns?
Being a director and being a shareholder are two different things. Resigning as a director does not automatically forfeit shares. If the outgoing director is also selling their shares, a separate Share Transfer process (updating the Securities Register) must be completed alongside the COR39.