Creations · South Africa
Payroll services with clear inputs and approvals
Prepare payroll from approved employee records and monthly changes, with payslips, reporting and employer submissions defined in your engagement.
What the work covers
Use this scope to identify what you need. Your proposal will confirm the services, records, reporting frequency and fees for your business.
- Payroll calculations using the approved inputs
- A payroll summary for employer approval
- Payslips and agreed payroll journals
- Employer declaration support for the periods included
- An exceptions list for missing or inconsistent employee information
What to prepare
Tell us which records are available and where there are gaps. We can then distinguish ongoing work from any initial catch-up.
- Employee details, contracts and tax information
- Approved remuneration, overtime and deduction changes
- Leave, starter and termination records
- Prior payroll reports and employer registration details
Timing and responsibility
Timing depends on the records, approvals and work required. Tell us about any deadline at the start. The engagement should identify the person handling your work, the review responsibilities and any external specialist needed.
Set a change and approval deadline
Agree when employee changes must be supplied, who may approve them and how corrections will be handled. Compare the current payroll with the previous period to identify unexpected movements before payment instructions are authorised.
Confirm the boundary of the service
Payroll calculations, bank payments, employment advice and statutory submissions are distinct responsibilities. Confirm software access, payment authority and the tax periods covered. Software integration depends on the systems and permissions agreed; certification or partnership status is not implied.
How the work progresses
- 01
Review the requirement
Identify the entity, reporting period, records and deadline.
- 02
Agree the scope
Set the outputs, responsibilities, fees and approval process.
- 03
Prepare and resolve
Work through the records and raise missing information or decisions.
- 04
Review and hand over
Complete the agreed approvals and retain the outputs and outstanding actions.
Questions before you start
Do you release salary payments?
Payment preparation and payment release must be separately agreed. The employer should retain the appropriate approval controls.
Are EMP501 reconciliations included?
Confirm this in the proposal. Monthly payroll, monthly declarations and periodic reconciliations involve different records and checks.
Official guidance
Let’s define the next step.
Tell us what you need, what is outstanding and when it matters.