Why do I need a Fixed Asset Register?

The Companies Act and Tax Administration Act require you to maintain a register of assets. Without it, you cannot legally claim depreciation or wear-and-tear allowances, meaning you pay more tax than necessary.

What is the difference between Depreciation and Wear-and-Tear?

Depreciation is an accounting concept (spreading cost over useful life). Wear-and-Tear is the SARS tax allowance (s11e, s12c, etc.). They are often different figures, and we track both to ensure your tax return is optimized.

What counts as a Fixed Asset?

Typically, tangible items held for use in the production of income with a life span of more than 1 year (e.g., vehicles, computers, furniture, machinery). Small items (under R7000) are often written off immediately for tax purposes.

Can you help me tag my assets?

Yes. While we focus on the financial register, we can advise on barcode/QR code tagging systems to link the physical asset to the financial record.

Asset Management Services

Fixed Asset Register Services for SA Businesses

Protect your investments and optimize your tax. We build compliant asset registers that track every vehicle, laptop, and machine you own.

Stop Bleeding Value

Many businesses pay insurance on assets they sold years ago, or fail to claim tax deductions on new equipment. A clean Fixed Asset Register (FAR) stops this leakage immediately.

Ensure IFRS for SMEs or SA GAAP compliance
Accurately calculate depreciation and wear-and-tear allowances
Track location, serial numbers, and custodians of company assets
Identify 'Ghost Assets' (paying insurance for things you don't have)
Essential for insurance claims and audit verification

Total Asset Visibility

We track the three critical lifecycles of your business assets.

Acquisition

Correctly capitalizing costs (purchase price, delivery, installation) vs expensing them. Maximizing input VAT claims where allowable.

Utilization

Calculating monthly depreciation to reflect usage. Assessing impairments if an asset is damaged or obsolete.

Disposal

Calculating profit/loss on sale. Ensuring recoupments are declared to SARS and Capital Gains Tax (CGT) is handled correctly.

Register Management Process

Step 1

Asset Audit

We review your current list vs physical reality. If needed, we can assist with a physical verification process.

Step 2

Register Setup

We build a compliant register tracking purchase date, cost, location, useful life, and residual value.

Step 3

Depreciation Run

We calculate monthly depreciation (Accounting) vs Wear-and-Tear (Tax) to ensure your books and tax returns are accurate.

Step 4

Maintenance

We process additions, disposals, and impairments monthly or annually to keep the register 100% current.

Who Needs This?

The Manufacturing Plant

Heavy machinery with complex Section 12C tax allowances. Needs strict tracking of asset lifespan and residual values.

The IT Company

Hundreds of laptops and monitors allocated to staff. Needs to track 'who has what' and when to replace aging hardware.

The Property Group

Managing fit-outs, furniture, and improvements across multiple properties. Needs to separate repairs (opex) from improvements (capex).

How We Work

We believe good accounting starts with structure and consistency. Our approach is designed to give business owners clarity without unnecessary complexity.

A clear onboarding process

Defined monthly timelines

Accurate reconciliation and reporting

Practical explanations, not accounting jargon

Ongoing improvements as your business grows

"Our focus is on building reliable financial systems that support better decisions over time."

Frequently Asked Questions

Capitalize, Depreciate, Optimize

Don't let messy asset data fail your audit or cost you tax breaks. Get a professional register today.