Creations · South Africa
Fixed-asset registers and supporting schedules
Organise the records of assets your business owns, uses and disposes of. Reconcile the register to the accounts and identify missing support.
What the work covers
Use this scope to identify what you need. Your proposal will confirm the services, records, reporting frequency and fees for your business.
- An asset register with the agreed identifying details
- Additions and disposal schedules
- Accounting depreciation calculations
- Reconciliation to the general ledger
- A list of evidence gaps and review decisions
What to prepare
Tell us which records are available and where there are gaps. We can then distinguish ongoing work from any initial catch-up.
- Existing asset register and ledger balances
- Purchase invoices and finance agreements
- Disposal documents and sale proceeds
- Available serial numbers, locations and asset-use information
Timing and responsibility
Timing depends on the records, approvals and work required. Tell us about any deadline at the start. The engagement should identify the person handling your work, the review responsibilities and any external specialist needed.
Distinguish records from physical verification
An invoice or ledger entry does not prove that an asset is still present or in use. Agree whether the assignment covers record preparation only or also coordination of a physical verification exercise. Record missing and obsolete items for management review.
Keep accounting and tax treatment separate
Accounting depreciation and tax allowances can follow different rules. Useful lives, residual values and impairment require consideration of the asset and reporting framework. Tax schedules need their own review rather than copying accounting depreciation automatically.
How the work progresses
- 01
Review the requirement
Identify the entity, reporting period, records and deadline.
- 02
Agree the scope
Set the outputs, responsibilities, fees and approval process.
- 03
Prepare and resolve
Work through the records and raise missing information or decisions.
- 04
Review and hand over
Complete the agreed approvals and retain the outputs and outstanding actions.
Questions before you start
Can you rebuild a missing register?
Start with invoices, finance records and the ledger, then identify what can be supported and what requires further investigation.
Is an asset register the same as an insurance valuation?
No. Insurance and specialist valuation requirements should be assessed separately.
Let’s define the next step.
Tell us what you need, what is outstanding and when it matters.